Meaningful Details Rental Agreement
Thank you for allowing us to be part of your celebration! We look forward to being of service to you!
TERMS OF RENTAL, PAYMENT AND RETAINER FEE:
TMD members will deliver all rentals the day of the event and return for pick up after the event is done. Exceptions can be made for private events where more time is available for set up / tear down. Maximum time allowed for such events is 72 hours.
Orders need to be finalized two weeks prior to event with full balance paid.
Payment options are cash, check or debit/credit card or payment through Venmo.
Personal checks will be accepted only if received two weeks prior to event date.
Credit/debit cards are accepted but a 3% convenience fee will be added.
A retainer fee of $50.00 will be collected at time of scheduling to hold the items requested. This retainer fee will be applied towards balance due.
Cancellation of rental order can be up to 60 days before event with full retainer fee refunded. If cancellation notice is less than 60 days from event, retainer fee will be forfeited.
No credit will be given for unused items once rented. ________
CREDIT CARD ON FILE:
All orders require a current credit card to be on file before rentals can be released. If item(s) are missing or damaged this replacement cost would then be charged to credit card on file. _______
TRANSPORTATION OF RENTALS:
TMD members only will be responsible for transportation of rentals. This includes to the event site and return pick up after the event is over.
Client agrees to have on site coordinator aware of rental items and have these items set aside after event readied for pick up from TMD
If TMD members spend additional time looking for rental items, an additional $50 will be charged to card on file.
Please note, an additional fee will be added or possibly cancellation of your order if delivery locations are greater than 60 feet from our vehicle or if rental items need to be transported up or down stairs or steep slopes. Discuss this with a TMD member before delivery is scheduled.
CONDITION OF RENTAL ITEMS, LOSS OR DAMAGE:
Client assumes all responsibility for any damages that occur to rentals at their event and agrees to pay the replacement cost of 5 times the rental rate for any missing or damaged items. This responsibility also covers all storage crates, boxes and/or totes, bubble wrapping and chalkboard protective sleeves used for transporting rental items. If candle totes are missing cardboard dividers a $25 charge per tote will be charged to client.
If chalkboard protective sleeves are missing, a replacement cost per sleeve will be charged to client.
Mercury glass candle holders cannot be used for vases nor have wax candles used. Fuel cells only which are supplied can be used.
GAME RENTAL: If renting yard games please note that games and spools cannot get wet. If rain is in the forecast for your event consider cancelling game order or moving indoors as a damage/drying cost will be charged to card on file. _____
CHALKBOARD RENTAL: If renting chalkboards for your event, please note that we have two types of chalkboards. One type of board that can have chalk use only and the others for chalk markers. This will be discussed with you at rental to clarify which boards can use chalk/markers
Rain damage…. Rain causes considerable damage to chalkboards. If returned with water damage replacement fee will be charged to client. _________
WAX DAMAGE: If items are returned with wax residue, there will be a cleaning fee charged per item. Lanterns will be charged at $5 each. Candlesticks at $2 each.
This cleaning fee will be charged to card on file. _______
Client whose signature is on this contract is responsible for the use of rented items and assumes all risk inherent in the operation and use of said items. Client agrees to assume responsibility to pay rental costs, return rental items and indemnify and hold The Meaningful Details LLC, or our heirs, personal representatives or next of kin, harmless from any and all claims for damages to property or bodily injury (including death) resulting from the use of rental item(s). If member(s) of TMD falls to accident, injury or any other emergency and cannot provide rental items on requested date, a full refund of any monies held will be refunded back to client and contract will be void. Client agrees to pay collection fees and any other expenses incurred in collecting monies due under this agreement, in retaking items or otherwise in enforcing the terms of this contract.
Client Signature___________________________________________ Date________________
TMD Members signature___________________________________ Date________________